Agency

NYC HOUSING AUTHORITY

Job description

The New York City Housing Authority (NYCHA) is the nation’s oldest and largest public housing authority with more than 177,000 apartments, and responsibility for administering a citywide Section 8 leased housing program that serves over 150,000 additional tenants. NYCHA’s mission is to provide quality housing for New Yorkers that is sustainable, inclusive, and safe, while fostering opportunities for economic mobility. NYCHA’s Asset & Capital Management (A&CM) Division leads the Authority’s capital, sustainability and resiliency programs that comprise a $6 billion capital projects portfolio - one of the largest in NY State - as well as a range of activities related to property modernization and strategic asset management. A&CM aims to preserve and modernize NYCHA buildings and apartments through strategic portfolio planning, comprehensive design standards, innovative financing and project delivery models, strong partnership with NYCHA residents and other stakeholders, and effective program and project management of capital investments. The Division also positions NYCHA’s housing portfolio for the future by piloting and scaling-up sustainable and resilient technologies and practices, improving residents’ quality of life while enhancing building performance. The work culture of the Division is strongly customer service oriented, collaborative and delivery-focused. Strategic Services comprises five diverse teams who provide key business services and drive operational excellence across A&CM. Core functions of Strategic Services include: leading capital planning and financial administration including cost estimating for capital projects; supporting business departments to apply best-practice project management and project controls frameworks; enabling strategic vendor and contract management services; providing business intelligence services across the division to ensure data-driven management and decision-making; and, supporting business operations through supporting human resources management and logistics administration. The A&CM Division’s Vendor & Contract Management Department seeks a Contract & Procurement Analyst. Reporting directly to the Deputy Director for Contract Management, the Contract & Procurement Analyst performs complex professional, analytical, and administrative work supporting the full lifecycle of procurement and contract administration activities for A&CM contracts and associated task orders. The Contract & Procurement Analyst works closely with internal departments, Procurement, Law, Finance, oversight agencies, and other stakeholders to facilitate timely contract actions, maintain compliance, analyze and resolve procurement and contract administration issues, and support effective contract portfolio management. The position exercises independent judgment in carrying out assigned responsibilities and may provide technical guidance and training to staff. In the absence of the Deputy Director, the Contract & Procurement Analyst may represent the Department at meetings and coordinate contract-related activities with internal and external stakeholders. Duties and responsibilities include, but are not limited to, the following: 1. Perform complex professional work related to the planning, development, procurement, award, registration, administration, and closeout of contracts and associated task orders. 2. Review procurement and contract documents for completeness, accuracy, and compliance and provide recommendations regarding awards, renewals, amendments, modifications, change orders, time extensions, terminations, and other contract actions. 3. Provide technical guidance to departments in developing scopes of work, cost estimates, procurement strategies, solicitation documents, and contract requirements. 4. Coordinate contract and task-order actions with Procurement, Law, Finance, project management teams, oversight agencies, and other stakeholders through approval, execution, registration, and issuance. 5. Develop and maintain procurement schedules and tracks solicitations, approvals, awards, contract execution, registration, task orders, expenditures, capacity, expiration dates, and closeout activities. 6. Support vendor selection and assignment processes, including competitive solicitations, mini-solicitations, rotation assignments, direct assignments, and pre-bid activities, in accordance with applicable policies and procedures. 7. Review contract and task-order packages to ensure required scopes, cost proposals, funding documentation, approvals, responsibility determinations, insurance, and supporting materials are complete and compliant. 8. Retrieve, review, analyze, and reconcile contract and financial information across NYCHA systems, including Oracle, Trimble/eBuilder, SharePoint, and other procurement and contract-management systems; identifie discrepancies and coordinates corrective action. 9. Perform quantitative and qualitative analysis of contract portfolios to identify capacity constraints, utilization and expenditure trends, funding concerns, upcoming expirations, processing delays, data inconsistencies, and other operational risks. 10. Develop and maintain reports, dashboards, data models, and tracking tools and prepare management briefings, memoranda, executive and Board materials, and other decision-support documents. 11. Maintain complete, accurate, and audit-ready procurement and contract records in applicable systems of record and departmental tracking tools. 12. Assist with audits, compliance reviews, management inquiries, and document requests by researching contract actions, compiling records, and preparing timely responses. 13. Develop and update standard operating procedures, templates, checklists, tracking tools, and training materials and provide guidance to staff regarding procurement and contract-administration requirements. 14. Perform other related duties as assigned. NOTE: The Department of Citywide Administrative Services (DCAS) administered a civil service exam for the Procurement Analyst title on 11/05/25. Therefore, applicants (candidates) that did not take and pass the exam will potentially not be considered; likewise, applicants not reachable on the established civil service list will potentially be in jeopardy of being replaced with an eligible civil service candidate. NOTE: IF THIS APPOINTMENT IS MADE ON A PROVISIONAL BASIS PURSUANT TO §65 OF THE NYS CIVIL SERVICE LAW, NO TENURE OR PERMANENCE ACCRUES TO AN INCUMBENT IN THIS POSITION BY VIRTUE OF SUCH APPOINTMENT. NOTE: This position is open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate in your cover letter that you would like to be considered for the position under the 55-a Program. For detailed information regarding the 55-a Program, please click on the link below: https://bit.ly/55aProgram Additional Information 1. NYCHA employees applying for promotion, title or level change opportunities must have served a period of one year at current location and in current title and level (if applicable). 2. NYCHA residents are encouraged to apply. 3. NYCHA provides benefits that include a choice of medical coverage plans, deferred compensation plans and a defined pension benefit plan as a member of the New York City Employees’ Retirement System (NYCERS). Please read this posting carefully to make certain you meet the minimum qualification requirements before applying to this position.

Minimum qualifications

1. A baccalaureate degree from an accredited college or university; or 2. An associate degree or completion of 60 semester credits from an accredited college or university, and 12 months of satisfactory, full-time professional experience in procurement of goods, services, construction or construction-related services, or professional, technical or administrative experience in contract negotiation/management; or 3. A four-year high school diploma or its educational equivalent and two years of satisfactory full-time professional experience as described in "2" above; or 4. A combination of education and/or experience equivalent to "1", "2" or "3" above. College education may be substituted for professional experience under "2" or "3" above at the rate of 30 semester credits from an accredited college or university for 6 months of experience. However, all candidates must have at least a four-year high school diploma or its educational equivalent; or To be eligible for placement in Assignment Level II, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level I or one additional year of the experience described in "2" above.

Preferred skills

1. Prior Public or Affordable Housing, or other government agency and intergovernmental coordination experience is preferred. Knowledge of the U.S. Department of Housing and Urban Development, New York State, and City regulations is a strong plus. 2. Strong communication and organizational skills; present ideas effectively, both orally and in writing, and a proven track record of managing multiple projects simultaneously. 3. Strong technology skills, including major procurement and construction management software and tools, Microsoft Office Suite, and data analytics tools, are required. Experience with agile management and solution development techniques preferred.

Additional information

1. NYCHA employees applying for promotion, title or level change opportunities must have served a period of one year at current location and in current title and level (if applicable). 2. NYCHA residents are encouraged to apply. 3. NYCHA provides benefits that include a choice of medical coverage plans, deferred compensation plans and a defined pension benefit plan as a member of the New York City Employees’ Retirement System (NYCERS).

How to apply

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Residency

NYCHA has no residency requirements.