Agency

DEPT OF DESIGN & CONSTRUCTION

Job description

Hours: Part-Time - 35 Hours Work Location: 30-30 Thomson Avenue, LIC, NY 11101 College Aides are permitted to work up to 17 hours per week during the school year, and full time (35 hours) during the summer. Please note you must be a student enrolled in an accredited college or graduate school to be eligible for the position. The New York City Department of Design and Construction (DDC), Division of Infrastructure, is seeking two proactive, analytically minded College Aides to join our Construction Support team. Reporting directly to the Deputy Director, you will be at the heart of operational delivery across active multi-million-dollar roadways, water, and sewer projects. This role bridges the gap between field operations and executive program management—giving you high-level visibility into how major urban capital works move from active construction through to final project closeout. What You Will Do: • Operational & Closeout Governance: Track and accelerate capital project closeout milestones, ensuring vital engineering deliverables, warranties, and regulatory documentation transition smoothly from the field to asset-owner agencies. • Engineering Records QA/QC: Audit, organize, and cross-reference critical construction submittals, change orders, payment documentation, and technical inspection reports for compliance and completeness. • System & Process Optimization: Help modernize internal tracking dashboards and reporting tools, identifying bottlenecks and proposing smarter, automated workflows to keep projects on schedule. • Standard Operating Procedures (SOPs): Collaborate with senior leadership to draft, refine, and standardize technical guidance and internal protocols that govern division-wide construction operations. • Data Synthesis & Executive Briefings: Transform raw project data into clear, visual progress reports, milestone summaries, and executive trackers for the Deputy Director and senior leadership. Additionally, educational credentials must be from a U.S. Department of Education-recognized accredited institution. Credentials from foreign institutions require independent equivalency verification from an approved evaluation service. A list of providers (fees apply) is available at: https://www.nyc.gov/assets/dcas/downloads/pdf/employment/nyc-dcas-foreign-education-evaluation-guide.pdf. All applicants, including City Employees: Please go to NYC Government Jobs Explore Careers City of New York, go to Search for Open Jobs, and type in the Job ID # listed above. Submit job application as prompted. Do not apply via Employee Self-Service (ESS), e-mail, mail, or fax your resume to DDC directly.

Minimum qualifications

For Assignment Level I: Matriculation at an accredited college or graduate school. Employment is conditioned upon continuance as a student in a college or graduate school. For Assignment Level II (Information Technology): Matriculation at an accredited college or graduate school. Employment is conditioned upon continuance as a student in a college or graduate school with a specific course of study in information technology, computer science, management information systems, data processing, or closely related field, including or supplemented by 9 semester credits in an acceptable course of study. For Assignment Level III (Information Technology Fellow): Matriculation at an accredited college or graduate school. Employment is conditioned upon continuance as a student in a college or graduate school with a specific course of study in information technology, computer science, management information systems, data processing, or other area relevant to the information technology project(s) assigned, including or supplemented by 9 semester credits in an acceptable course of study. Appointments to this Assignment Level will be made by the Technology Steering Committee through the Department of Information Technology and Telecommunications. SPECIAL NOTE Maximum tenure for all Assignment Levels in the title of College Aide is 6 years. No student shall be employed more than half-time in any week in which classes in which the student is enrolled are in session. Students may be employed full-time during their vacation periods.

Preferred skills

• Academic Pathways: Currently enrolled undergraduate or graduate student pursuing a degree in Civil Engineering, Construction Management, Data Analytics, Information Systems, Public Administration, or a related technical/management field. • Data Organization & Dashboarding: Advanced comfort with Microsoft Excel (e.g., pivot tables, lookup functions, structured data sets, formatting) and exposure to dashboarding or reporting platforms (such as Microsoft Power BI, SharePoint, or Smartsheet) is an advantage. • Technical Acumen: Ability to interpret engineering terminology, construction contracts, and project milestones; familiarity with viewing/navigating AutoCAD drawings or construction documents is a plus. • Analytical Problem-Solving: A knack for spotting discrepancies across large datasets or complex filing systems and a keen interest in standardizing and optimizing workflows. • Communication & Professional Poise: Outstanding verbal and written communication skills, with the ability to summarize complex operational data into concise, well-structured memos and executive updates. • Initiative & Curiosity: A self-starter attitude with enthusiasm for learning the operational, fiscal, and regulatory mechanics behind public infrastructure delivery.

Residency

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.